The Pitfalls of Public Comments

Your friend on Facebook posts something about some topic. It doesn't have to be controversial. Maybe they've asked for advice on a specific product or service. You make a comment—something you'd say to your friend in private, maybe something rude or off-color. No harm no foul, right?

Let's do some math. I have a relatively small Facebook social circle—just 132 friends. I keep it small by choice, but the average Facebook user has about 500 friends. Depending on their age, they can have more—(younger skews bigger, older skews smaller).

One of my friends has 2,608 friends of his own. By making a comment on his post, my words and my thoughts have the potential to be shared with over 2,600 people, most of whom are strangers. Let's say I've made a derogatory remark about a person, a company, a product. It doesn't matter whether or not my post is factual. For many people, this one off-the-cuff post can mean the difference between using a particular service or buying a particular product. Social media is touted as being democratizing—it is, largely. But in any democracy, not only do we have rights, we have responsibilities.

Let's say that all 2,600 of this friend's friends read this post and my comment. Let's also say that four additional people, each with 500 friends of their own, commented on this post. Suddenly, my comments have reached nearly 5,000 people. That single comment that was made as either a joke or in the spirit of a private comment to a friend has exploded into a sphere of influence exponentially greater than I could ever have imagined.

As a business owner, you begin to see the impact a single negative comment can have. A majority of people, especially younger people, rely almost solely on social media for their product recommendations. As a platform for unfiltered, reliable feedback, it is unrivaled. But a single negative experience has the potential to spiral out of control. Before social media, word of mouth consisted of a small circle of people—physical influence was much smaller than virtual influence. And even if someone had a horrible experience with a company, they'd only share it with a small group over a short period of time. Social media (and the web in general) is permanent. It's the real permanent record your high school guidance counselor kept telling you about.

As a business owner who is also a member of society, your actions online can have far-reaching implications. Let's say you've made an off-color comment about some political or social issue. Using the same math, your single knee-jerk remark can define you to a huge number of people. Strangers. Customers. Potential employers. Your banker. You have no way of knowing.

The virulence of social media is akin to a pandemic. Once it begins, it's very hard to stop. Here are a few simple tips to help keep your business (and yourself) out of hot water online.

1. THINK BEFORE YOU POST. 
Use the "Rule of Mom". Would you say what you're about to say if your mother was sitting beside you? Unless your mother is known for her colorful language or off-color remarks, this litmus test will usually guide you.

2. DAMAGE CONTROL MEANS YOU'VE SCREWED UP.
If your business is in the position where it needs to do damage control, or you're getting overwhelmed by negative comments, it doesn't mean the Internet is out to get you. It means something's wrong in your organization. Do a process walk, which follows your business through every interaction to help determine where things are breaking down. Your goal is to identify customer touch points. The first place to look for the breakdown is where your customers interact with your organization. Once you've identified it, fix it.

3. IF YOU WANT TO SAY IT, SAY IT IN PERSON.
Here's a novel idea—pick up the phone. If you have virtual friends, they likely started as physical friends. A comment on a Facebook post, no matter how witty or insightful, pales next to actually picking up the phone and spending twenty minutes catching up. If you must remain digital, private message them or send an email or Skype with them.

4. BEWARE THE SHARE.
We've all seen them—the ubiquitous cartoons or witty graphics. As a business person, simply sharing something implies complicity. For instance, if you share something about drinking heavily, no matter how funny or cute, you have the potential to gain that reputation simply by association. You are what you share—it's the reason why most people share things. It defines your interests, is in tune with your sense of humor, etc. Even on your private social media pages, you never know who's watching. I have friends who are clients, and I have friends who are friends with clients. Chances are, you do, too.

5. WITH FRIENDS LIKE THAT...
Facebook has a great feature that allows you to confirm what is placed on your timeline. Sometimes the comments that damn you are not the ones you make yourself. We have different types of friends, probably from different phases of our lives. The person we are now may be very different from the person we were in college, or high school. You wouldn't bring your college drinking buddies to a client meeting. Be selective about what you let onto your timeline.

6. CLEAN HOUSE.
With all of this in mind, what do you have right now on your Facebook page? Take some time and go through your timeline. Look at your videos and photos. Is the beer pong shot from college really how you want to present yourself?

The goal with this post is not to sanitize you. Part of what makes social media as vibrant as it is, is the individuality of the pages and the posts. If the video of you doing belly shots in Vegas is something that defines you, that's great. But keep in mind that the video may be doing just that—defining you. Once you connect with other people, you have little control over what happens next. Being aware and being cautious may not make you the most interesting person on Facebook, but it will definitely help keep you in business.

The Three Bears Approach

The web is filled with marvelous and wondrous technology that changes and grows on a regular basis. How do you determine how much is too much for your clients?

Consider the Three Bears approach - you remember the story of Goldilocks and the Three Bears. The first bowl of porridge was too hot, the second too cold... you get it. When you're building or upgrading your website, the Three Bears approach comes down to three options—is it too much, is it too little, or is it just right?

Your customer isn't always Goldilocks. Sometimes your customer is Papa Bear. Sometimes it's Mama Bear. Each have different needs—hot porridge and cold porridge. There's no single "just right" approach.

As with everything in your marketing plan, the question of how much is too much is answered by your customer. A tech-savvy, youth-targeted site requires all the bells and whistles. Your customer expects it, and your competition provides it. If your market is older, or your clients aren't techies, you may not need as much techno-pop.

Here are three questions to ask that will help determine the level of wow required on your website:

1. What type of site are you trying to build?
Most websites are informational—an online brochure. They're a way to provide a way for prospective customers to contact you and to learn about your services, skills and those special things that set you apart. We call those "static websites". They're not necessarily "static" in the sense that there's no motion on them. Slideshows, videos, etc., can and should be a part of them. But the information is relatively constant, and users are required to contact you or visit your location to complete the transaction.

Dynamic websites can include e-commerce sites (where you're selling products or services online), video upload sites, etc. These are more robust and are designed for continuous engagement with the user. Similar information to a static site is available, but the main thrust is some form of ongoing interaction.

2. Who is your customer?
Age is often the determining factor when asking this question, but not always. Younger customers are more likely to want to make a purchase online (if appropriate), but older customers (including senior citizens - surprise) will also use these types of sites. The more appropriate question to ask is, what does your customer expect to be able to do with the site? If you sell a product or service, does your customer expect to be able to order it online and have it delivered or confirmed without having to make a phone call? Or are customers using your site to gather additional data or comparison shop prior to making an in-person purchase or acquisition of services? Ask the question from your customer's point of view, not yours. You may not have considered selling goods online, but your customer may need that.

3. Who is your competition?
This is a trick question—your competition is everywhere. Don't just look at the shop down the street—look world-wide. The web has opened up competitive markets you may not know exist. Being aware of what your competition is doing will help you determine what you need to do. It can also give you research into new customers you may not have thought about. Competition isn't a bad thing. At least, if you stay competitive.

Building a website properly from the beginning will allow you to develop it for current-state as well as future-state. The web constantly changes. New technologies emerge and new standards are introduced. Examine your site regularly. Look at your competition. Ask your customers what they want to see. They'll be your best judge. And listen to them. Developing a higher-end website than you currently have may cause you to incur an expense, but not doing so means you're losing customers. And what's the cost of that?